Operating a safe and well-managed fleet is critical. When you have employees frequently on the road, whether transporting people, performing maintenance, or running essential services, establishing robust safety policies and procedures is key to protecting both personnel and the public. By implementing proactive measures, organizations can reduce accidents, improve accountability, and foster a culture of safety that benefits everyone.

1. Fleet Safety Policy

An effective policy should include:

  • Qualification Files requirements/ eligibility
  • Training conducted
  • Vehicle maintenance and inspections for vehicles
  • Accident Investigation Process

The policy should be provided to all drivers and reviewed annually as a best practice.

2. Driver Training and Education

Even experienced drivers can benefit from driver safety training, especially when driving school buses, utility vehicles, etc.

Training programs include:

  • Defensive driving
  • Distracted driving
  • Winter Weather
  • Accident Investigation

The EHD risk control department can provide a variety of onsite driver training sessions, online safety videos, PowerPoints, Toolbox talks, etc.

3. Telematics and GPS Monitoring

  • Telematics- monitor speed, harsh braking, idling, etc.
  • GPS tracking- This can help with tracking routes and enforcing accountability within your fleet.
  • Dash Cameras can assist in the claims process and help to determine an at-fault or not at-fault accident. Also, you could use this to verify a complaint that is placed on a driver.

4. Monitor Drivers

Complete background checks and Motor Vehicle Record (MVR) checks before hiring a driver and run them annually to identify any problems including:

  • DUI’s
  • Excess Speeding tickets
  • Accidents

An effective best practice is to develop a points-based system to evaluate risk and determine eligibility for drivers. Ex: MVR Matrix

5. Safety Culture

Building a safety culture of safe behavior while encouraging communication about safety concerns from employees can be extremely beneficial.

Culture Building Ideas:

  • Monthly toolbox talks
  • Develop a Safety Committee
  • Incentive programs for safe driving records
  • Anonymous reporting for unsafe conditions or unsafe acts.

Prioritizing fleet safety is more than a regulatory requirement, it’s an investment in your employees and community. From comprehensive policies and driver training to modern telematics and a strong safety culture, each step contributes to a safer, more efficient operation. By consistently monitoring and reinforcing safe practices, you can mitigate risk, protect your fleet, and ensure everyone arrives safely at their destination.