By Kate Maher Truzzolino, AVP of Corporate Marketing
Summer is the season of gathering. Communities will enjoy everything from farmers markets, concerts and festivals to fireworks displays. While these gatherings strengthen our bonds as neighborhoods and towns and increase local engagement, they can also lead to unexpected injuries, property damage and liability claims, which can be costly if not properly managed. Before you host your next event, consider these questions to help protect the attendees, staff and your organization.
1. Are You Prepared for Any Type of Weather?
You never know what you’ll get when it comes to summer weather. Prepare for thunderstorms, heat or flash flooding and make sure you have a means of contacting attendees and staff if conditions become unsafe.
2. Are Vendors and Contractors Properly Insured?
Before your event, obtain certificates of insurance for any type of vendor you plan to have at your event. They need to have adequate coverage limits that meet your requirements.
3. Do You Have an Established Emergency Response Plan?
Every minute counts in an emergency. Establish response procedures with all personnel prior to your event.
4. Have You Solved Any Potential Crowd And Traffic Problems?
Poorly managed crowds can increase the risk of injuries, property damage, and vehicle accidents. Review parking arrangements, pedestrian routes, barricades, signage, and traffic control measures to help attendees move safely throughout the event.
5. Are Volunteers And Staff Trained And Prepared?
Every volunteer at your event should have an understanding of their role and responsibilities. Conduct a brief pre-event safety meeting to reduce confusion and improve response times.
6. Have You Inspected The Event Site For Potential Issues?
Take some time to conduct a thorough site inspection before your event. Uneven walkways, damaged pavement, loose electrical cords, inadequate lighting, and temporary structures can all create liability exposures.
7. Is Your Insurance Coverage Adequate For The Event’s Risks?
Every event is different, which means the exposures are different too. Fireworks displays, alcohol service, amusement rides, athletic competitions, and large crowds may require additional planning and specialized coverage considerations. Ensure appropriate protection is in place before your event by thoroughly reviewing the specific event details with your insurance advisor
Conclusion
If you proactively address safety concerns, weather possibilities and operational risks before your event, you can create an unforgettable experience for attendees and staff while also reducing the chances of costly claims and disruptions. Make sure your summer is full of events that are memorable for all the right reasons.
We’re here to help. Contact your EHD representative today to learn how we can help make sure your calendar is full of fun, not claims.
